GOV.UK Notify is built for the needs of government services. It has processes in place to:
- protect user data
- keep systems secure
- manage risks around information
On Notify, data is encrypted:
- when it passes through the service
- when it’s stored on the service
Any recipient data you upload is only held for 7 days.
If you send a file by email, the file will be available for the recipient to download for 18 months.
The Cabinet Office acts as data processor for Notify. Your organisation is the data controller.
Data Protection Act
Notify complies with data protection law. To make sure it stays compliant, there are regular legal reviews of the service’s:
- approach to data sharing
Other technical security controls on Notify include:
- compliance with National Cyber Security Centre (NCSC) Cloud Security Principles
- protective monitoring to record activity, and raise alerts about any suspicious activity
- using JSON Web Tokens, to avoid sending API keys when your service talks to Notify
Protect sensitive information
Some messages include sensitive information like security codes or password reset links.
If you’re sending a message with sensitive information, you can choose to hide those details on the Notify dashboard once the message has been sent. This means that only the message recipient will be able to see that information.
User permissions and signing in
You can set different user permissions in Notify. This lets you control who in your team has access to certain parts of the service.
To sign in to Notify, you’ll need to enter:
- your email address and password
- a text message code that Notify sends to your phone
If signing in with a text message is a problem for your team, contact us to find out about using an email link instead.
Information risk management
Our approach to information risk management follows NCSC guidance. It assesses:
- how Notify is built
- the infrastructure Notify is built upon
- support for the Notify service
This approach also applies to the service providers Notify uses to send messages.
How we manage risks on Notify
Things we do to manage risks on Notify include:
- formal risk assessments based on ISO 27005:2011 and National Cyber Security Centre guidance
- CHECK-based testing, both annually and when any major changes are made to Notify
- residual risk statement preparation and active management of the risk treatment plan
- regular updates to the Privacy Impact Assessment
- security impact assessments
Cabinet Office approval
Notify has been assessed and approved by the Cabinet Office Senior Information Risk Officer (SIRO). The SIRO checks this approval once a year.
Notify also has approval from the Office of the Government’s SIRO to host data within the EEA.
Classifications and security vetting
You can use Notify to send messages classified as ‘OFFICIAL’ or ‘OFFICIAL-SENSITIVE’ under the Government Security Classifications policy.
Notify does not process data classified as ‘SECRET’ or ‘TOP SECRET’.
The Notify team has Security Check (SC) level clearance from United Kingdom Security Vetting (UKSV).